ABCD FUN RUN

 

EMERGENCY PLAN

 

 

1. Introduction
2. Emergency Contacts
3. Generic emergency Response
4. Torrential Storm
5. Equipment/signs stolen
6. Water stolen
7. Runners/volunteers minor injuries
8. Runners get lost
9. General theft
10. Animal escape
11. Runners/volunteers major injuries
12.  Runners/volunteers heat exhaustion
13. Fire response
14. Bomb response
15. Lobby group interference
16. Missing persons

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Introduction

 

 

            This Emergency Plan is set to act as an adjunct to the Event Management Plan and the Risk Treatment Plan for the 2003 Ranee elephant Run/Walk.   These plans will all be available at the actual day of the event.  

 

Overall though, common sense should be the over riding dictum used by the Race Director or volunteers when reacting to a situation or possible situation. Remember the “Preservation of Life” is the utmost aim if any emergencies should occur.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Emergency Contacts

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Generic emergency Response

 

 

 

 

 

 

1. Remain calm and appeal to others to remain calm
2. Call for assistance
3. If the emergency is not covered in the Plan, use your initiative before responding
4. If the Race Director is not available , please make a decision.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Torrential Storm

 

 

1. Ring weather bureau to get full details of storm warning

 

2. If committee decides that storm is going to hit during the Event, decide to run event , postpone event till following week or cancel event all together (will re refund entry fee)

 

3. Put appropriate publicity out.

 

4. If storm hits during run, runner/walker safety is paramount.

 

5. Decide wether to continue run

 

6. If stop run – have a sweeper vehicle to inform runners to get off the course.

 

7. If continue run – have a dry/safe area set up for competitors at finish of Run

 

8. Heed Police advice in all cases

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Equipment/signs stolen

 

 

1. Assess severity of equipment/signs stolen

 

2. Report to Race Director for his decsion

 

3. Assess time to get replacement signs/equipment and wether can be replaced in time.

 

4. Assess wether more volunteers can do the job of the signs.

 

5.      Record for appropriate debrief action

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Water stolen

 

 

 

1. Assess time to get replacement bottled water.

 

2. Have several water containers  on standby

 

3. Fill up with tap water from ABCD

 

4.      Distribute around course

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Runners/volunteers minor injuries

 

 

 

1. Have qualified first aiders at the start/finish and throughout the course

 

2. Get injured runner/volunteer to first aider

 

3. Give qualified first aider power to remove people from race

 

4. Have appropriate facilities set up for first aiders at start/finish

 

5. Have details for local ambulance service/hospital ready

 

6. Have volunteer/vehicle set aside for injury evacuation if this is quicker

 

7.      Refer Emergency plan for full details

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Runners get lost

 

 

1. Have course well signposted

 

2. Place map of course at start/finish area and on entry forms

 

3. Have km’s signs at each km of course

 

4. Give verbal description of course to competitors prior to start

 

5.      Have bike sweeper check course at end of event for stragglers.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

General theft

 

 

 

1. Have contingencies to get extra equipment if necessary

 

2. Bank late entries as soon as received on day

 

3. Race organisers will not look after any wallets, keys or valuables during the course of the Event and will not take any responsibility for valuables taken from cars (part of entry waiver)

 

4. Record details of any reported thefts on day of Event

 

5.      Brief volunteers to look out for any suspicious activity.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Animal escape

 

 

1. Alert all runners/volunteers immediately

 

2. Take advice and orders from full time ABCD staff

 

3.      Take advice and orders from Police

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Runners/volunteers major injuries

 

 

1. Have qualified first aiders at the start/finish and throughout the course

 

2. Get injured runner/volunteer to first aider

 

3. Give qualified first aider power to remove people from race

 

4. Have appropriate facilities set up for first aiders at start/finish

 

5. Have details for local ambulance service/hospital ready

 

6. Have volunteer/vehicle set aside for injury evacuation if this is quicker

 

7.      Refer Emergency plan for full details

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Runners/volunteers heat exhaustion

 

 

1. Have water/sunscreen available at the start/finish area and during the Event

 

2. Have appropriately placed warnings at the Event and on entry forms

 

3. Give verbal water and sunscreen warnings prior to start of race

 

4. Have qualified first aiders at the start/finish and throughout the course

 

5. Get injured runner/volunteer to first aider

 

6. Give qualified first aider power to remove people from race

 

7. Have appropriate facilities set up for first aiders at start/finish

 

8. Have details for local ambulance service/hospital ready

 

9. Have volunteer/vehicle set aside for injury evacuation if this is quicker

 

10.    Refer Emergency plan for full details

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fire response

 

1. Inform all runners/volunteers immediately

 

2. Call people to remain calm

 

3. Inform MFB immediately

 

4. If Police not in immediate vicinity, RD will be in charge. If RD not in vicinity, nearest volunteer will take control of the area

 

5. Take advice/guidance from Police as they will be in situ

 

6. Have fire exitinguishers at start/finish area for any local/small problems

 

7.      Refer to emergency plan for full details

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Bomb response

 

 

1. Inform all runners/volunteers immediately

 

2. Call people to remain calm

 

3. Inform MFB immediately

 

4. If Police not in immediate vicinity, RD will be in charge. If RD not in vicinity, nearest volunteer will take control of the area

 

5. Take advice/guidance from Police as they will be in situ

 

6. Have fire exitinguishers at start/finish area for any local/small problems

 

7.      Refer to emergency plan for full details

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Lobby group interference

 

 

1. If protest known in advance. Work with the lobby group , ascertain their intentions and possibly give them a site adjacent to the start/finish area – but ask them not to disrupt Event. Inform police of occurrence

 

2. If protest happens on day. A committee member works with the group and ascertains their intentions. Ask them not to disrupt the Event. Give them an area adjacent to the Event. Inform police immediately of any protest action as they can provide safety for committee member.

 

3. Follow the Police orders if it gets ugly.

 

4.      remain calm when speaking with lobby group

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Missing persons

 

 

1.      Have a missing persons area at the Event

 

2. Verbal announcements at the event where to go if lost.

 

3. If a child gets reported lost, inform police immediately and someone to search course/event area

 

4.      If a child gets found. A volunteer takes them to the missing persons area.

 

5.      Someone tries to find out the childs name and a description gets announced on the loundspeakers